Create an e-mail distributor: 5 tips for the creation of your e-mail distributor

If you often want to send and -mail to a group, such as friends, work colleagues or members of an association E -mail distributor To write to everyone and do not forget the individual contacts. In the following article we give you suggestions on how to create an E -mail distributor with various programs and providers, send messages to the distributor or send a professional newsletter.

1. For these purposes, an E -mail distributor is ideal

In the professional environment, depending on the area of ​​responsibility, there is always the requirement To send certain results, requests or offers such as and -mail to the same circle as the recipient from several contacts. For the private sector, email distributors can also be practical for club colleagues, friends or all relatives for invitation for a birthday party or a wedding.
If you create one or more email distributors, benefit from the advantages

• always the same members of the recipients of the news,
• Save time using distribution lists instead of sending each and -mail individually.

2. So you can set an email distributor

One To set up e -mail distributors, a distribution list with contacts is required. With the addresses and -mail it is created, then the distributor is created and -mail.

The procedure varies according to the program and the service used. Installed with Windows 10 and Windows 11 The App Mail offers few functions and cannot create any distribution list.

We then describe examples with Thunderbird and the web services of Gmail and Outlook.com. For other providers, you will find the instructions here to create an e -mail distributor: GMX, Web.de or Yahoo. If you are here The use of Windows or Mac does not matterSince web services in the browser work uniformly.

Distributor and -mail in Outlook: For Pim Outlook (Personal Information Manager), we have already created a detailed description of typing on how to create an Outlook distributor and then send an E -mail or a collective text from words or tables from Excel to different contacts.

2.1. Set the e -mail distributor with Thunderbird

The free and very popular Mozilla Thunderbird e -mail client is here for many other e -mail clients where you can create an e -mail distributor in a similar way.

In the menu line, click the address book and then in the «New List» button.

In the following window it is therefore possible to provide the list with a name and description and record the participants in the list.

If you already have contacts in your address book, they will be completed when you enter. Alternatively, you can also Contact the Drag On Drop in the distributors' list.

A To send a message with Thunderbird to the distribution listyou have to Enter only the name of the distribution list in the recipient's field.

2.2. Set the e -mail distributor with Gmail

Whether it's Gmail, Outlook.com, Yahoo, GMX or other services: if you want to create an e -mail distributor with these services, it is necessary Establish the contacts of their respective services. To create a list of distributors with Gmail, you have to go to Change contacts from Google.

Sign You are all the contacts for the new distribution list e Then click the label icon.

Give the new distribution list one Apt.

It is therefore possible to direct new and -mail on the name of the distribution list.

2.3. Set the e -mail distributor with Outlook.com

In Outlook.com, Microsoft's free payment service, the «contact list» function is called to send and -mail to several people. To create a new list of contacts, click Left toolbar on the contact symbol And then on a new contact -> new list of contacts.

It is possible to assign the name of the list of contacts directly in the head and then from the existing contacts that are added to the list or enter new and -mail addresses.

With a new and -mail to the name of the distributors' list, it is now possible to send a message to the e -mail distributor.

3. It is possible to hide the distribution list through the blind man

If the contact details are inserted from the distributor and -mail in the field, all recipients cannot only see those who still receive the mail, But with an «answer to all» even every answerWhat many recipients do not want to now. If you do it You want to prevent, enter the addresses from the distribution list in BCC (Blind coal copy). Die The recipient of the message can no longer see who received the mail.

THE The BCC field is hidden in many mail programs by default. In Outlook, for example, it is possible to show the BCC field via the «Options» item in the tape of an e -mail.

TO Apple email You must first activate the «blind copy» field through Apple representation -> field of blind copy address.

4. Send professional newsletter

It is possible to implement a distribution list in the circle of colleagues or sports clubs. In the commercial environment, for example for marketing campaigns or customer information, the description Way with a list of distributors different disadvantages:

• To protect the other recipients, it is necessary to send the message via BCC, which seems not very professional.
• The messages are not customized, they do not greet and the right names in the subject
• The e -mail layout is often not very attractive.
• The sending of e -mail to a very large circle of recipients is rejected or not delivered by many mail servers due to suspicious spams.

To avoid these problems, there are separate programs and web services with which you can use It can create professional newsletters and other messages as a private individual or company for e-mail distributors And the messages are sent individually to each recipient so as not to be classified directly as spam.

Marketing and newsletter campaigns are often managed with online tools like Mailchimp, Cleverreach or Rapidmail. Suppliers offer both free and paid rates with special functions Like the shipment moved over time, various layouts and drawings, text functions such as words, and -emails personalized with correct greeting, option to cancel the registration to the distribution list and much more. Many of the services also offer interfaces and plug-ins in CRM, CMS and stores systems in order to maintain administrative effort as low as possible. Since the providers are also certified GDPR, it is possible to entrust the data of your customers' address to services.

https://www.youtube.com/watch?v=B8RJyOoldcm

A comparison between different newsletter suppliers on the web is available here on Wintotal.

4.1. Desktop programs for newsletter expedition

For the desktop, for example, Supermailer is available on Windows as a free solution. With the freeware it is possible to create serial newsletters and -mail and import contacts from a text file, Outlook contacts or a list of Excel. The free version is limited to 100 recipients.

In addition, the programs recommended for the shipment of newsletters under Windows are newsletter Pro or Mailist Controller.

Problems of local solutions: We recommend a «local» solution, since the shipment with a private mail address to many recipients is often associated with problems and web services cannot be used only more easily, but also by several users with the same database.

5. ATTENTION IN THE SHIPPING OF NEWSLETTER

Never send a newsletter to the recipients who have not given your consent in advance. Give uThe request for newsletter's request can involve civil law requirements. For a legally compliant newsletter shipment must actively obtain approval by each recipient in advanceoften on the access and deregistraction functions on the company's website. Many of the suppliers mentioned pursuant to point 4 offer such a function for integration into their web offers.

You can find out how to send a newsletter compliant with the GDPR in three steps in this article.

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